Proxy Ballot Voting

Our proxy ballot process for our upcoming Annual Meeting this Saturday, October 18 is valid, secure, and fully compliant with Texas law. Homeowners in good standing in the WNA may cast their vote using our proxy ballot. To ensure every ballot is verified and confidential, please follow these steps carefully:
 

• Complete the form in full, then obtain your unique validation number by contacting WNA Secretary, Ellen McLoughlin, at ellen.mcloughlin@verizon.net or 972-741-0244. This helps us confirm paid WNA members are voting. 
   

• Once you’ve received your validation number, place it in a sealed envelope. Write your name, address and signature on the outside of the envelope.
   

• Deliver the sealed envelope to any available WNA Board Member or Block Captain listed on the form for submission before Friday, October 17.

NOTE: For clarity, since the original proxy ballot and instructions were slightly modified to allow for an option for the signature on the proxy ballot to be placed on the outside of the envelope, it will be the position of the Board that both signatures on the form or on the envelope will be valid as long as all other instructions are followed.
 

Ballots without a validation number will not be counted. This process allows you to vote early or by proxy securely and ensures your vote is properly verified and included in the final count at the Annual Meeting & Election on Saturday, October 18. 

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Why We Use This Process
Since the Woodgate Neighborhood Association (WNA) is a nonprofit organization (not an HOA or POA), we follow the Texas Business Organizations Code (BOC) under the Texas Nonprofit Corporation Act.

According to Chapter 22, Section 22.160 of the BOC, members may vote using a ballot in person or by proxy. A proxy simply means you can authorize another member to vote on your behalf, but Texas law requires this authorization to be accompanied with your signature.

We share this information freely so all active WNA members can feel confident that our voting procedures are fully compliant with Texas law.
 

Lastly, Texas law requires that all votes remain confidential. Those who count or verify ballots must not disclose how anyone voted. If a recount or challenge occurs, any additional vote checkers will also be required to maintain that same confidentiality.

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